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New Mexico State University

College of Agriculture and Home Economics Special Funding Instructions

The following is a step-by-step procedure for submitting project outlines to the New Mexico Agricultural Experiment Station for Hatch, Regional, McIntire-Stennis, or Animal Health funding.

  1. Investigator submits project outline to his/her department head.
  2. Department head submits project outline with a list of suggested review committee members to the Agricultural Experiment Station director. Members normally are college faculty.
  3. The director approves or makes changes to review committee and forwards the list to the fiscal specialist in the Pre-Award Office, college's Office of Business and Resource Planning.
  4. The fiscal specialist sends a letter listing the members of the review committee to the chair of the review committee (normally the investigator's department head), asking that the review take place within 10 days and that the original project outline routing sheet be returned to the Pre-Award Office after the review is complete.
  5. Review committee makes recommendations. Minor changes, if needed, are made to the proposal outline, which is resubmitted to the investigator's department head.
  6. Department head forwards project outline routing sheet and electronic versions of forms AD416 and AD417 to the Pre-Awards Office.
  7. Pre-Award Office obtains the director's approval on project outline routing sheet.
  8. Pre-Award Office reviews Forms AD416 and AD417 for completeness (not content) before electronically submitting them to the Current Research Information System (CRIS) office.
  9. Pre-Award Office sends a copy of the electronically submitted AD416 and AD417 to the investigator and department head. A copy of the new account request is not sent to the department until an approved accession number is received from the CRIS office.
  10. After receiving an approved accession number from the CRIS office, the Pre-Award Office will send a copy to the investigator, the department head, and the home department bookkeeper.
  11. Department heads receive a list of projects on a semi-annual basis showing current project status and those projects scheduled to terminate during the course of the fiscal year.